Update application questions

Occasionally, you may want to make changes to questions (e.g., provide more context in a question's text).

To make sure you don't alter submitted applications, pay attention to the guidelines below.

Since individual questions can appear on multiple opportunities, any change you make may have far-reaching implications (e.g., breaking existing qualifications).

To see a list of associated opportunities for a question:

  1. Locate the question.

  2. Select Edit.

  3. At the top right, select Opportunities.

  4. From here, you can see which opportunities use the question, as well as which opportunities use the question in qualifications.

  5. Before making any changes to your question, review all Qualifying opportunities.

Since these changes don't affect submitted applications, they're safe to make during an award cycle:

  • Updating question text or help text

  • Removing a question

For more on editing questions, see Add questions.

Since these changes can affect or disqualify submitted applications, they should be made between award cycles:

  • Adding a question

  • Making a question Required

  • Adding or changing an answer choice

  • Archiving a question

  • Removing answer choice

For more information on award cycles and cycle management, see Request cycle management.

To remove a question from a single opportunity, application, etc:

  1. Go to its Questions tab.

  2. Under Actions, select X.

  3. Select Update Questions.

You can archive questions to permanently remove them from your system.

Note: Since archiving a question removes all data from active opportunities, make sure you review all existing opportunities and qualifications. Make sure all relevant opportunities are archived to save the question's information.

To archive a question:

  1. Locate the question.

  2. Select Edit.

  3. Select Archive.