Class Waitlists

As a registrar, you can view, manage, and edit waitlists for courses that have more requests than seats available.

To access Waitlist features in Academics, go to Scheduling, then Course selection and schedules. There are two areas where you can set up and manage waitlists:

  • Course selection setup

  • Waitlists

Note: This feature is only available for schools of higher education.

To set up waitlists, go to the Course selection setup tab and find the subheading Class waitlist.

  1. To turn on Waitlists, select Allow students to waitlist classes. New menu options will display below.

  2. Choose how many spots will be available on waitlists. There are two options:

    • Place no limit on number of potential students on waitlist

    • Limit waitlist by total available spots: Enter a number below.

  3. Enter Waitlist instructions, which will display to a student when deciding whether to submit a waitlist request.

  4. Enter a number of Hours or Days during which students can accept or decline an offer.

  5. You will need to configure notifications in order for waitlisted students to be notified of an available spot. Select Set up notification to do this.

On the Waitlists tab, you can see all active waitlists, add or remove students from waitlists, adjust waitlist positions, and enroll waitlisted students in a course.

All active waitlists will appear on the left side of the page. Select a waitlist to see details.

Select + Add to add a student to a waitlist.

  • Search for the student's name and select it.

  • Under Waitlist position, select either Place last on waitlist or Select waitlist position. A smaller waitlist position number appears higher on the list.

  • Select Save, and the student will be added to the waitlist.

Once a student appears on a waitlist, you can select the context menu  beside their name to perform one of the following tasks:

  • Adjust waitlist position: Choose a position number, then Save.

  • Remove from waitlist: Select Yes, remove student to confirm your decision.

  • Enroll in course: Select Yes, enroll this student to confirm your decision.

Note: When an administrator deletes a section from a course offering, any corresponding waitlist is automatically deleted. This prevents students from viewing or enrolling in dropped sections when registering for classes.