Use the calendar

Schools create calendars to serve the school's specific needs. Some calendars may be based on iCal feeds from external sources (such as common public, government, and religious holidays). Others may be created manually for standardized tests, school and community events, celebrations, fund raising activities, deadlines, recommendations for personal and professional development, and more.

To view additional information about an event that appears in the calendar grid or list, select the event.

• If you're an event manager, an option to Edit the event also appears from the detail view.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

This shows all assignments, assessments, and discussions for the user's classes for the current school year. Assignments from past / future years are not included.

Select the arrow next to the calendar name to view a list of classes the user currently teaches or taught during the time shown on the calendar. If the user chooses a different date range, classes appropriate to that time are shown. If a user has no classes (and thus no assignments) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which assignments appear, select the classes whose assignments you want to view. Only assignments for the current school year are shown.

The dates for items on the calendar (assigned date, due date, active date, etc) are based on the settings for the assignment. Academic Group Managers and Gradebook Managers can update these in Assignment settings.

To view additional information about an assignment that appears in the calendar grid or list, select the assignment.

• An option to Edit the assignment appears.

• If the assignment has a detail page, an option to view More details appears.

• If the assignment is a graded assignment, a indicator shows how many have been graded.

• A option to Delete the assignment appears if the user has access rights to do so.

Tip: For information about managing assignments, see assignments.

This shows all of the user's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the user currently has or had during the time shown on the calendar. You can't filter the calendar; all of the user's classes and advisories will appear. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a user has no classes (and thus no schedule) the calendar still appears but there isn't a dropdown menu (carat).

Labels indicate each schedule day.

To view additional information about class or advisory that appears in the calendar grid or list, select the class or advisory.

• An option to Take attendance appears if appropriate.

• Select More details to go to the class page for that class or advisory.

Tip: For information about managing and creating schedules, see scheduling.

This shows the games and practices for the teams where the user is a coach.

If the user is not a coach (and thus has no games or practices), the calendar still appears but there isn't a dropdown menu (carat). When you expand the calendar view, the games and practices that appear correspond to the teams the user coached during the time shown on the calendar. If the user chooses a different date range, games and practices appropriate to that time are shown.

Note: For all personas, this calendar respects the publish permissions previously set at the team level and the "show practices" settings previous set for games and practices. To update these settings to hide or show, go to the Team page, Schedule, Settings and also Core, Content, Calendars, Games / practices calendar.

To limit the view of which games and practices appear, select the teams whose information you want to view. You can also filter based on home and away games.

To view additional information about a game or practice that appears in the calendar grid or list, select the game or practice.

• An option to Edit the game or practice appears.

• A option to Delete the assignment appears if the user has access rights to do so.

• If directions are included, select Directions & details to view them.

• If results have been entered, they'll appear too.

  Tip: As a coach, you can add results from the team's page.

Tip: For information about managing sports and teams, see athletics.

This shows the class events for the user's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the user currently teaches or taught during the time shown on the calendar. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a user has no classes (and thus no class events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which classes and advisories appear, select the classes or advisory you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

• An option to Edit the event also appears.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

Tip: For information about managing advisories, see advisory.

This shows the events for the user's groups.

Select the arrow next to the calendar name to view groups the user currently has or had during the time shown on the calendar. If the user chooses a different date range, groups appropriate to that time are shown. If a user has no groups (and thus no group events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which groups appear, select the groups you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

• If the user is an leader of the group, an Edit option appears.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

Tip: For information about managing groups, see community groups.

This shows all assignments, assessments, and discussions for the user's classes for the current school year. Assignments from past / future years are not included.

Select the arrow next to the calendar name to view a list of classes the user is currently enrolled in or was enrolled in during the time shown on the calendar. If the user chooses a different date range, classes appropriate to that time are shown. If a user has no classes (and thus no assignments) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which assignments appear, select the classes whose assignments you want to view. Only assignments for the current school year are shown.

The dates for items on the calendar (assigned date, due date, active date, etc) are based on the settings for the assignment.

To view additional information about an assignment that appears in the calendar grid or list, select the assignment.

• If the assignment is self-managed by the user, a Status option appears which the user can use to update the status of the assignment.

• If the assignment is a Graded assignment, a indicator appears.

• If the assignment is a Drop Box assignment, an option to Submit appears. Select to view the assignment details page where the assignment can be submitted.

This shows all of the user's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the user currently has or had during the time shown on the calendar. You can't filter the calendar; all of the user's classes and advisories will appear. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a user has no classes (and thus no schedule) the calendar still appears but there isn't a dropdown menu (carat).

Labels indicate each schedule day.

To view additional information about class that appears in the calendar grid or list, select the class. Select More details to go to the class page for that class.

This shows the games and practices for the teams where the user is a player.

If the user is not on a team (and thus has no games or practices), the calendar still appears but there isn't a dropdown menu (carat). When you expand the calendar view, the games and practices that appear correspond to the teams the user participated in during the time shown on the calendar. If the user chooses a different date range, games and practices appropriate to that time are shown.

To limit the view of which games and practices appear, select the teams whose information you want to view. You can also filter based on home and away games.

To view additional information about a game or practice that appears in the calendar grid or list, select the game or practice.

• If directions are included, select Directions & details to view them.

• If results have been entered, they'll appear too.

This shows the class events for the user's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the user currently has or had during the time shown on the calendar. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a user has no classes (and thus no class events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which classes and advisories appear, select the classes or advisory you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

If a registration form was added to an event, users can select Register to access the form and complete the form.

This shows the events for the user's groups.

Select the arrow next to the calendar name to view groups the user currently has or had during the time shown on the calendar. If the user chooses a different date range, groups appropriate to that time are shown. If a user has no groups (and thus no group events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which groups appear, select the groups you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

• If the user is a leader of the group, an Edit option appears.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

This shows all of the child's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the child currently has or had during the time shown on the calendar. You can't filter the calendar; all of the user's classes and advisories will appear. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a child has no classes (and thus no schedule) the calendar still appears but there isn't a dropdown menu (carat).

Labels indicate each schedule day.

To view additional information about class or advisory that appears in the calendar grid or list, select the class or advisory. Select More details to go to the class page for that class or advisory.

Note: If the parent is also the teacher for that class, the class page will be the teacher's version and the persona will automatically switch to indicate that the user is now in the faculty persona.

This shows the games and practices for the teams where the child is a player.

If the child is not on a team (and thus has no games or practices), the calendar still appears but there isn't a dropdown menu (carat). When you expand the calendar view, the games and practices that appear correspond to the teams the child participated in during the time shown on the calendar. If the user chooses a different date range, games and practices appropriate to that time are shown.

To limit the view of which games and practices appear, select the teams whose information you want to view. You can also filter based on home and away games.

To view additional information about a game or practice that appears in the calendar grid or list, select the game or practice.

• If directions are included, select Directions & details to view them.

• If results have been entered, they'll appear too.

This shows the class events for the child's classes and advisories.

Select the arrow next to the calendar name to view classes and advisories the child currently has or had during the time shown on the calendar. If the user chooses a different date range, classes and advisories appropriate to that time are shown. If a child has no classes (and thus no class events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which classes and advisories appear, select the classes or advisory you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

If a registration form was added to an event, users can select Register to access the form and complete the form.

This shows the events for the user's groups.

Select the arrow next to the calendar name to view groups the user currently has or had during the time shown on the calendar. If the user chooses a different date range, groups appropriate to that time are shown. If a user has no groups (and thus no group events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which groups appear, select the groups you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

• If the user is a leader of the group, an Edit option appears.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

This shows the events for the user's groups.

Select the arrow next to the calendar name to view groups the user currently has or had during the time shown on the calendar. If the user chooses a different date range, groups appropriate to that time are shown. If a user has no groups (and thus no group events) the calendar still appears but there isn't a dropdown menu (carat).

To limit the view of which groups appear, select the groups you want to view.

To view additional information about an event that appears in the calendar grid or list, select the event.

• If the user is leader of the group, an Edit option appears.

• If a registration form was added to an event, users can select Register to access the form and complete the form.

From the view of a calendar grid or list, users can select to Print the calendar view.

The printed calendar includes the events shown from the view, but not additional events from the past or for the future beyond the current calendar view.

When you select to print a calendar, you can also select orientation, color vs. gray scale, font size, and whether event details will be included. If you select "No" for including details, then only the information shown in the calendar grid will be included for print. To include some of the additional detail information, select "Yes" instead. When details are includes, some information (including various statuses, graded, attendance, and game results) will still be omitted from the printed version of the calendar.

Users can export their calendars for use in another application (such as the native calendar app on a smartphone) by selecting the Feed icon while viewing their calendar grid or list.

Options for managing feeds from each of the user's calendar section will appear. Users can select whether to use a feed for the entire calendar or for individual calendars within a section (such as just games & practices).

By default, the feed's filter settings will match the events currently shown in the user's view of the calendar grid or list. However, users can edit these initial settings and the changes go into effect with the next refresh from those feeds.

Note: Event categories that come from an iCal feed are not available through the outgoing calendar feeds. Events from iCal feeds may not appear in search results. Due to server caching, newly added and edited feeds may take up to an hour before they appear on the calendar. Users can select Refresh to manually refresh the feed. The feed indicates an "in process” status while the request is processing.

Sometimes events may appear multiple times on a calendar view, such as if the user and one of their children are both affected by the event.

If an event exists on both user’s ‘My’ calendar and school-wide calendar, the event will only show a single time with the color of the first calendar that appears on the list of calendars.

Similarly, if an event appears on more than one school-wide calendar, it will appear for a user only a single time with the color of the first calendar in the list. As calendars are selected and deselected, the color of the event may change to match the specific calendar.