Attendance Rules for Conduct

Conduct managers can create attendance rules to tie tardies and absences to consequences. Rules are tied to specific school levels and group types. Attendance types and Infractions must be created before adding translation rules.

Attendance managers determine if attendance is recorded per period or per day. While a student can always be marked as absent for partial or multiple days, this setting determines the number of absences in the system, referred to as an Attendance of Record. In Conduct, Attendance Rules look at Attendance of Record totals.

If attendance is recorded per period, the system creates a record every time a student is marked as absent or tardy. With this method, Attendance of Record totals are based on how many sections the student has missed.

If attendance is recorded per day, the school chooses specific classes or meeting times when a daily attendance is taken. If the student is present for this section, and is marked as absent later in the day, this absence may not reflect in Conduct. With this method, Attendance of Record totals are based on whether or not the student was absent or tardy when the daily attendance was recorded.

The Attendance of Record totals are what cause Consequences to be issued.

Note: A student's Attendance of Record history can be viewed from the Academic Profile Progress Tab.

This help topic explains the Attendance rules tab of Conduct setup. For information on the other tabs, see Conduct Infractions Setup, Conduct Consequences Setup, and Conduct Infraction Thresholds.

To get started:

From the persona menu, select Academics.
Choose Conduct and Conduct setup.
Select Attendance rules.

Set up attendance rules

Choose the appropriate school level via Show settings for.
Select the edit icon.
Under Translating tardies, select Assign infractions based on tardies.
Choose from the following:
- Students are assigned infractions based on levels
  Select this option if unique infractions are assigned according to thresholds. For example, your school might have different consequences when a student hits 5, 10, and 20 tardies.
  
  If you select this option, you will be prompted to Add another translation level. In the above example, you would create three translation levels, one each for when a student reaches 5, 10, and 20 tardies.
- The same rules are used each time
  Select this option if the same infraction is assigned every time a student receives a certain number of tardies. For example, your school might assign the same infraction to a student every 5 tardies.
  
  If you select this option, you will be prompted to Add another translation rule. In the above example, you would only need to create one translation rule and specify that it applies every time a student gets 5 of the entries.
- We use both
  
  Select this option if your school both uses levels and rules.
  
  If you select this option, you will be prompted to add both translation levels and translation rules. To create levels (for example, assigning distinct consequences at 5, 10, and 20 tardies, respectively), select Add another translation level. To create rules (for example, assigning the same consequence for every 5 tardies a student receives), select Add another translation rule.
For each translation level or translation rule you add, enter the number of entries to trigger an infraction.
Choose the Tardy Reason, or reasons, that will count toward triggering an infraction
Under Assign the infraction, select an infraction.
Under Calculate for, select whether entries should be counted by Term or Academic year.
Optional: Select + Add another translation rule to create additional entries that will trigger for a different number of infractions.
Under Consequences for absences, select + Add another set of criteria.
Enter the number of absence entries to trigger an infraction under Every time they get.
Choose the appropriate reasons by searching in the box labeled Absence reasons.
Select the Infraction type to trigger.
Optional: Add more translation levels or rules as needed.
Under Consequences for absences, select + Add another set of criteria. For each criteria set you create, enter the following:
- Every time they get: Enter the number of absences that will trigger an infraction.
- Absence reasons: Use the box below as a search bar and select one or more absence types that will count toward the total.
- Infraction type: Select the infraction that will be triggered when a student reaches this number of absences.
- Calculate for: Select whether entries should be counted by Term or Academic year.
Select Save & Close. Calculations will run automatically as attendance is recorded for students. Infractions will display on the Infractions list.