Seating Charts

To create a seating chart for a class, advisory group, or activity that does not have one yet, follow these steps in Faculty view:

1. Select the class or advisory group using one of these options:

   • Under Classes, select a class name.

   • Under Groups, select an advisory group name.

   • Under Groups, select an activity group name.

   Note: Teachers can only create, edit, and view seating charts for their own classes or advisory groups.

2. Select View seating chart. A new browser window will open.

   If you teach a class in multiple terms, a dropdown menu in the top right will allow you to toggle between terms.

3. Select Create seating chart.

4. Enter a Number of rows and Number of columns. The grid dimensions will automatically update when you click outside of the number entry fields.

5. By default, a FRONT label appears at the top of the chart. If you would like to change where the label appears, go to the Front label menu and select from the options Top, Bottom, Left, or Right.

6. The names and pictures of students enrolled in the class will appear under Unassigned students. Select and drag them into place on the grid.

   Note: If a student has a Preferred Name, that name will appear on the seating chart. If a student does not have a Preferred Name on file, then the student's first name will display.

7. Select Save and close when you are finished.

Once a seating chart has been created, select View seating chart again. You will see the option Edit seating chart. Make your changes and then Save and close.

Once teachers have created a seating chart for a class, they can use it to take class attendance in Faculty view.

1. From the My Day menu, select Schedule & Performance.

2. Under Schedule, find a class and select the chart icon beside it to open the seating chart in a pop-out window. If you teach a class in multiple terms, a dropdown menu in the top right will allow you to toggle between terms.

   Note: If a teacher has not created a seating chart for a class yet, the chart icon will not appear.

3. Beneath each student's name, select an attendance code. By default, every student is marked Present. Any students who have not been assigned a place on the seating chart will automatically be marked present.

4. Optional: If you have marked a student anything other than Present, enter an attendance comment below the attendance code. Attendance comments are for internal use and will only be visible to the teacher and school administrators.

5. When you have finished taking attendance for the class, select Save and close.

When creating a seating chart for a new term, a teacher can copy the seating chart from the previous term if one existed.

While in Faculty view:

1. Open a class, advisory group, or activity group.

2. Select View seating chart.

3. If a seating chart exists for a previous term but not the current one, you will see the option Copy from previous term. Select it.

4. A new seating chart will be populated with students from the previous term in their previous positions. Any new students will appear under Unassigned students. Make any changes needed, then select Save and close. You can now take attendance with this chart.

Academic Group Managers can view all class seating charts but cannot modify them or take attendance via them.

To view an existing seating chart, find a class page in Academics or Faculty view and select View seating chart. If a teacher has not created a seating chart for the class yet, the following message will display: “No seating chart has been created for this class.”

Advisory Group Managers can view all advisory group seating charts but cannot edit them or use them to take attendance.

Once you have created a seating chart for a class or group, you can print a hard copy.

1. In Faculty view, go to the class or group page.

2. Select View seating chart.

3. Select Print.

The print version of a seating chart includes the Course name, Section ID, block, term, and seating chart. It does not include student pictures.

Tip: Depending on the number of rows and columns in your seating chart, you may need to change the print layout to Landscape or choose a smaller scale. These options are found in your internet browser's print dialog.