Fees

To help raise money for your organization's mission, you can charge individuals and organizations to participate in or attend events. For example, you may sell tickets for a concert and offer different fees for children and adults.

Note: For information about how to manage fees on participant records, see Fees and Payments.

On an event's record, under Fees, you can view how much you charge for each of the ways participants can register. For each fee, you can view:

  • What it's for, such as a ticket or a seat in a class

  • How much it costs and how much is eligible for a tax receipt

    Note: The contribution amount is how much of the fee is a donation that doesn't go toward the costs of the event, such as for food or benefits. For example, if you charge $100 for a ticket and $20 goes toward the cost of a meal, the contribution amount is $80.

  • How many you've sold

On an event's record, under Fees, you can also view and manage which fundraising efforts an event's payments support and add new fees for the event.

  1. On the event's record, select Edit under Fees.

  2. To apply payments from the web view, database view, and online registration form toward specific fundraising efforts, search for them in the Campaign and Fund fields.

    Note: When you enter a payment from a participant's record, you can apply it toward fundraising efforts other than the campaign and fund associated with the event.

  3. Select Save.

  1. On the event's record, select Add fee under Fees.

  2. Select whether to charge for registrations or other add-ons, such as valet parking.

    Tip: To avoid creating duplicate participants, online registration forms don't collect contact information when registrants select other fees. We recommend you use other fees in addition to registration fees to ensure you gather details about registrants.

  3. In the Name field, enter what participants can purchase, such as an adult ticket or parking pass.

    Note: Depending on how your organization structures the event, fees can correspond to multiple participation levels. For example, you might charge the same amount for a child to participate in the event or visit a play area during the event. For more information about participation levels, see Participation levels

    Note: In the database view, fees appear as event units. If you enter a fee name that already exists as a unit in Control panel, Tables, Event Units, Raiser's Edge NXT doesn’t create a duplicate entry in Tables.

  4. If the fee is for registrations, enter how many individuals or organizations can sign up for it in the Registrants included field. For example, a golf foursome would include four registrants.

  5. In the Fee amount field, enter how much to charge participants for the fee they select.

  6. In the Contribution amount field, enter how much of the fee is a gift above the costs toward the event, such as for food or benefits.

  7. Select Save.

Tip: Don’t see this option? Contact your system admin for rights to make this type of change. For more information, see Events Security

From the event's record, under Fees, select Edit from the fee's menu , adjust the information as necessary, and then select Save.

To remove a fee — such as if you inadvertently add a duplicate — you can delete it from the event's record. To delete a fee, select Delete from its menu under Fees and then select Yes.

Tip: Don't see this option? You may already have payments associated with the fee you want to remove, or you don't have rights to make this type of change. For information about rights, see Events Security.

Note: When you delete a fee, it is removed from both the Form Designer and the embedded form of any online registration forms associated with the event. For more information, see Registration Options.

To identify which host participants purchased different types of tickets, such as golf foursomes or parking passes, you can filter the participant list by fee.

  1. From Events, open an event record.

  2. Under Participants, select Work with participants and then select Filter , Fees under Fees and payments.

  3. Select Fees and choose whether to include participants who purchased any fees, specific fees, or no fees.

    Note: To view a pre-filtered list of participants who purchased a fee, select the number sold from the event's record under Fees.