Automatically Reserve Amount Requested From Budget

Tip: This functionality must be enabled to automatically decline applications based on the available funds. Learn more.

A program can be configured so that the Amount Requested in an application is automatically reserved from the budget that is assigned to the program.

Note: Budget reservation refers to the process in which funds requested as part of the application process are automatically reserved from the budget.

Funds that have been reserved as part of this process will remain reserved until the awards and payment are created.

Once the award and payment have been created, then the reservation will be equal to the Award amount - Payment(s) amount(s). The reservation will be removed from the budget when one of the following criteria has been met:

  • The number has reached $0

  • The application has been declined

The following is required to use this feature:

  • It must be enabled in the client's account settings.

  • It must be enabled for the specific program.

  • Automated budget assignments need to be configured or the client must assign budgets manually.

Budget reservation must be enabled at both the client level and the program level.

The Features > Reserved Fund setting in the client's profile must be turned on in the Admin Portal.

Note: This can only be completed by the GrantsConnect Support team.

  1. Navigate to the Program Setup > Grant Programs area.

  2. Select Edit program from the item’s option.

  3. From the Program Detail page, select the Settings tab.

  4. In the Budget Reservation section, select the checkbox for the options to enable.

    1. Selecting the checkbox for the Reserve funds for submitted applications option will enable the budget reservation functionality for this program.

Tip: When using budget reservation, it may be helpful to configure workflow levels and sub-levels to show the budget summary information on the Application View as it gives Grant Managers and Reviewers more insight into the state of the budget.